At Modus Projects we provide Project Management, Construction, Fit-out and Facility Services to some of Australia’s leading brands, including major banks, government departments and petroleum sites. We are a tight-knit team, committed to taking complete ownership of our clients’ projects, with passion and a commitment to excellence.

Due to significant growth, we are currently seeking a Contracts Administrator based in Melbourne.

Use your strengths in dealing with multiple deadlines and demands to deliver high quality, on time, solutions to your clients in the retail, banking and government industries. The main function of the role is liaising with clients and tradespeople to prioritise and schedule project jobs whilst also managing the expectations of all parties. To be successful in this role you will have the ability to multi-task.

The role includes a variety of customer service requirements

  • Actively contribute to the oversight of nominated projects by providing assistance to enable projects to be completed on time and within scope objectives
  • Support the control, administration and delivery of contracts to assist the Project Managers on selected contracts for effective delivery of contract works
  • Build effective working relationships with our regular contractors
  • Compile client reports and distribute to key stakeholders (internally and externally) on time and as required.
  • Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
  • Ensure compliance with company standards and procedures.
  • Evaluate current operational performance and provide strategic plan for improvements.
  • Follow standard operating procedures for efficient business operations.
  • Maintain clear and accurate operations documents/procedures for reference purposes.
  • Build and maintain strong customer relationships through regular meetings and communications.
  • Identify problems in operations process and resolve them in a quick and timely manner.

Qualifications / Skills

  • Good computer skills (MS Word, MS Excel)
  • Strong, effective communication skills (written & verbal)
  • Exceptional organisation and time management skills
  • Flexible and adaptable approach to work
  • Attention to detail and strong work ethic
  • Good computer literacy, in particular, live information management systems


  • Ideally some experience in Facilities / Project / Operations coordinator role
  • Proven experience meeting & exceeding KPIs
  • Proven database management experience

How to Apply

Please send a resume and cover letter to, with the subject line “Contracts Administrator Melbourne”.

Please ensure your CV and cover letter clearly shows your commercial experience, in particular working on retail sites. Please include information such as sites worked, the type of work undertaken and duration of work.

Only successful applicants will be contacted following shortlisting.